EMAIL WRITING
Class 12 Art English Grammar
EMAIL WRITING
An email is a method of composing, sending, storing, and receiving messages over an electronic communication system. Here we have discussed, what is formal and informal email. The method for formal email has been discussed in detail here (stepwise). The students can see how to compose a formal email and practice to write following the method and email format given below.
Email stands for electronic mail. It is the most preferred means of communication because it is cheaper and faster.
EMAILS ARE OF THREE TYPES
- Semi-Formal email
- Informal email
- Formal email
Semi-Formal Email
An email written for a colleague or a team-mate within a project comes under this category. The language used is simple, friendly, and casual. Modesty and dignity must be maintained.
Informal Email
An informal email is written to any relatives, family, or friends. There are no particular rules for informal email writing. A person can use any language of his or her choice.
Formal Email
Suppose we are writing or composing an email for any type of business communication. It will come under the category of formal email. Formal email writing will be an email written to companies, government departments, school authorities or any other officers.
Advantages of Email Writing
- It provides a written record of the communication.
- Email writing is an instantaneous form of communication.
- It can be used anytime and anywhere.
- It is a cheaper form of communication.
- Email helps to contact or send information to a large group of people.
Disadvantages of Email Writing
- One can get many junk emails
- There is no guarantee if the reader reads the email or not
- The details can be used for identity theft
- We need to have the internet to receive or send emails
- Viruses are easily spread via email attachments
Effective Emails
Email writing is a form of expressing ideas or queries. It is helpful only if we write an email in clear and unambiguous terms. Effective email writing has the property of clarity of statement, the needed solution with clear, logical, and simple language. Email writing can be successful if we follow some rules. These are the rules of
- Greeting
- Introduction
- Giving Context or information
- Call for action
Features of Email:
There are many features of email. Some of them are as follows
- Automatic reply to messages
- Notification of delivering or not of a message
- Facility to send copies of a message to many people
- Signatures can be attached
- Automatic using the date and time
- Attachments in the form of files, graphics or sound can be sent
- Mobile friendly emails facility
- Auto forward of messages
- The address can be stored in an address book
- The address can be used in the near future
- Automatic filing and retrieval of messages.
SAMPLE
- Your friend wants to visit Rajasthan. Write an e-mail giving your knowledge about Rajasthan.
Answer:
- Write an e-mail to the supervisor intimating about your absence sign as Jane Doe.
Answer:
- Congratulate your younger brother by email as he has won the first prize in an inter-school debate competition.
Answer:
- You have just passed out from a school which is now celebrating its annual day. On this occasion, you have been invited to receive a prize for some past activity. Send an email to the principal regretting your inability to attend the function.
Answer:
